• Please have employees login to their payroll and update their email and home addresses and opt in to receiving their tax forms electronically (they have the option to print a copy anytime)

• Please make sure you received a W-9 from all non corporate vendors that you paid $600+. Please ensure that W-9’s are updated annually to ensure that address and name are current. Here is the link to the W-9 form to send or print: https://www.irs.gov/pub/irs-pdf/fw9.pdf

• Tax Guide for Small Businesses: https://www.irs.gov/pub/irs-pdf/p334.pdf

• Opening a Business in Washington State: https://dor.wa.gov/open-business

• Travel, Gifts & Car Expenses: https://www.irs.gov/publications/p463

• Business Travel Deductions: https://www.irs.gov/newsroom/understanding-business-travel-deductions

• 2026 mileage rate 72.5 cents per mile

Do you want to pay estimated taxes or monitor payroll tax payments to the IRS? Even if using a 3rd party payroll provider to file payroll and make tax payments, you are ultimately responsible for making sure the IRS receives payroll filings and payments. The IRS recommends enrollment in the U.S. Treasury Department’s Electronic Federal Tax Payment System (EFTPS), to monitor your account and ensure that timely payments are being made on your behalf. To sign up for EFTPS - https://www.irs.gov/payments/eftps-the-electronic-federal-tax-payment-system Also, most state tax agencies also offer a way to verify your tax payments. Please contact the appropriate state offices directly for details.